Dear IOAI community members,
We are opening a call for nominations for the IOAI International Board. Below are the details.
Members of the Election Committee
The IOAI Board appointed the following Election Committee 2025:
- Chair: Elena Marinova
- Members: Ali Sharifi, Young Mao, Rositsa Dekova
Overview
- Vacant Board Seats: 3
- Term Lengths: 1-year, 2-year, and 3-year terms
- Nomination form: here
- Nomination deadline: July 18, 2025
- Election Date: During IOAI 2025, Beijing
Eligibility
To be eligible for the IOAI Board, candidates must:
- Be at least 18 years old.
- Be affiliated with an IOAI-accredited country/territory organization or IOAI partner organization.
- Fill out the provided Google Form by the stated deadline.
- Have prior involvement in Olympiads or relevant fields (education, AI, nonprofit work).
- Possess strong communication and collaboration skills.
- Commit to actively contributing to Board responsibilities.
- Be willing to serve a 1-, 2-, or 3-year term, participate in meetings, and work in an international environment.
- Disclose any potential conflicts of interest.
Nomination Phase
- Deadline: July 18, 2025
- Nominations are accepted via Google Form only.
- Anyone may nominate a candidate (including self-nominations).
- A nomination is valid only after the nominee personally submits the form (confirmation of willingness to serve).
- All candidates will be offered an interview slot with the Election Committee on July 14 or 21.
Candidate Review Phase
- Interview dates: July 14 & 21
- Short 15-minute calls between the Election Committee and each candidate.
Candidate Presentation Format
Each candidate must provide:
- A written profile (mandatory, submitted by July 18).
- Optional:
- A short video presentation (≤3 mins, due July 30), OR
- A 3-minute in-person pitch at the GA.
Communication to GA Members
- Dates: July 23–27
- GA Members will receive:
- Final list of candidates with profiles.
- Voting format information.
Voting Process
- Format: Paper Ballot
- Each GA Member may vote for up to 3 candidates.
- Ballots with >3 votes are invalid.
- Top 3 candidates by votes are elected.
- Tiebreaker rules:
- Tie for 3rd place → runoff vote.
- If unresolved, LERAI representatives decide.
- If LERAI deadlocks, the Board Chair casts the deciding vote.
- Term lengths (1/2/3 years) assigned by vote count (highest = longest term).
Guidelines for the Election Committee
The Committee ensures a fair, transparent, and structured election process. Key responsibilities:
1. Uphold Transparency, Fairness, and Integrity
- Ensure inclusivity, impartiality, and trust.
- Treat all candidates equally (no preferential access).
- Maintain confidentiality where needed.
2. Oversee the Nomination Process
- Publicize timeline/criteria.
- Review all nominations by the deadline.
- Verify eligibility and request missing info if needed.
3. Conduct Candidate Interviews
- Schedule 15-minute interviews (July 14/21).
- Address omissions, understand motivations, and prepare candidates for GA presentations.
4. Support Candidate Presentations
- Inform candidates of presentation formats.
- Ensure timely submission/scheduling.
5. Facilitate Voting
- Distribute the final candidate list.
- Communicate voting procedures clearly.
- Ensure accurate vote counting and reporting.
6. Document and Report
- Maintain records of the process.
- Submit a final report to the Board with recommendations for future cycles.
Note: The Committee does not select/rank candidates. All verified nominees proceed equally to the GA vote.
Key Links & Deadlines
- Nomination Form: https://docs.google.com/forms/d/11B6KqaNLIiiSyCy3yo7-mi-LMH9HaElTFyaaDq8yqUA/edit
- Deadline: July 18, 2025
- Interviews: July 14 & 21
Let us know if you have questions!
